Email has become the most critical source of information in business today. There are estimates that 80% of users' business data is in their email files within 1 year.

With this volume of emails and all the compliance issues of today, IT departments need to have an archiving plan in place. Traditional data backup will not necessarily provide a data protection compliant solution.

The challenges of Email archiving are:

• Easy storage of copies of email
• Easy and fast retrieval of email, ideally self-service
• Protecting data and auditing access and searches
• Easy deployment, management and cost effectiveness

There are currently two approaches to archiving: the first is an to use on-site solution requiring software, hardware and management; the second is an off-site service usually delivered as software as a service (SaaS).

 

 

On-site solutions are problematic for a number of reasons; they require substantial up front investment followed by additional investment in the form of storage, software licensing, etc... The ongoing maintenance and management required for onsite solutions, are a continual headache for your IT department. Then there's the disaster recovery element to consider - how to get your information off-site?

The SaaS model operates transparently without hardware or software on site. All inbound and outbound email traffic is securely captured, stored and indexed in real time. Once captured, email is stored in duplicate and geographically disparate data centres, thus protecting data against physical loss or corruption. The service also delivers user-based data search and retrieval of remotely stored email records via a client software plug-in or web browser.

No hassle, no investment of time and money in infrastructure. Email archiving done!

If you'd like to learn more about hSo's Email Archiving solutions, please call us on 020 7847 4510.